Community Center & Pavilion Rental Information

Announcement: Colby Park Updates

Please note that we are anticipating updates to Colby Park (where the Community Event Center is located) to commence in spring/summer of '24. We hope the impact on the Center remains minimal, but we may need to close the space due to construction. We will reach out to renters on a case-by-case basis as soon as we know a reservation will be affected. Thank you for your understanding! For further questions or details, please contact Nate Leuthold, Deputy City Clerk at nleuthold@windsorheights.org.

How to Rent

Click here to rent the Community Center online and view availability! You will need to create an account first and have a credit card number to keep on file for the damage deposit. After you have selected your dates, time, and answered the questions, a notification will be sent to Windsor Heights to approve your rental. Your request will be reviewed Monday-Friday between 8 am and 4:30 pm. Once it has been approved, you will receive an email to pay online.

Click here for a FAQ on renting our Community Center.

Click here for step-by-step instructions on how to use our online rental system.

Pricing & Policies

Our facility is located at 6900 School Street in Windsor Heights and is priced by the space size and by the hour.

Windsor Heights does not hold dates and all rentals are on a first-come basis only
All Saturday rentals are for the full day only
All other days require a 2-hour minimum rental time
Please consider set up and clean up time in your total rental time
The Community Center is available to rent from 7 am to midnight
We do not offer on-site event coordination or planning, decorations, or custom setup
We do not offer overnight storage of items

1/3 SPACE

Holds up to 70 guests
Includes full concession kitchen. The kitchen does not come with any serving utensils, plates, cups, or pot and pans
No AV equipment provided
7 - 72 inch round tables provided. Each table fits 8-10 chairs.
Our facility is one large space. A partition wall can come out to divide the space into the 1/3 and 2/3 spaces. When both spaces are rented at the same time, renters share parking, bathrooms, and cleaning supplies. The only way to ensure your party is the only event in the Community Center is to rent the full space.

2/3 SPACE

Holds up to 100 guests
Includes a large catering kitchen. The kitchen does not come with any serving utensils, plates, cups, or pot and pans
AV equipment included
10 – 72 inch round tables provided. Each table fits 8-10 chairs
Our facility is one large space. A partition wall can come out to divide the space into the 1/3 and 2/3 spaces. When both spaces are rented at the same time, renters share parking, bathrooms, and cleaning supplies. The only way to ensure your party is the only event in the Community Center is to rent the full space.

FULL SPACE

Holds up to 200 guests. There are 20 – 72 inch round tables. Each table fits 8-10 chairs. There are also two cocktail tables
Includes a large catering kitchen and a smaller concession kitchen. The kitchens do not come with any serving utensils, plates, cups, or pot and pans.

Deposits

All rentals require a 50% deposit to hold the date
All rentals within 60 days require the balance to be paid upfront
We don't hold dates until the deposit has been paid

Alcohol

All rentals serving alcohol are required to have an off-duty Windsor Heights police officer present for a minimum of three hours. The officer will contact you closer to your event. Payment for the off-duty officer must be made directly to the officer. Current rate is $70 per hour. An officer can be scheduled by emailing whpoliceassoc@windsorheights.org.

No cash bar service is allowed in the Community Center. All alcohol must be given away and is not allowed to be sold.

No hard liquor is allowed in the facility. Beer and wine are allowed.

Cleaning

The Community Center must be left in the condition that it was found. Click here to see our cleaning checklist, which shows what is required for renters to clean. Renters who fail to clean properly as assessed by our facility manager may be charged additional fees.

Cancelations

Please email nleuthold@windsorheights.org to reschedule an event for free. Renters must notify Windsor Heights of a new date within two weeks of canceling their event. Refunds are only granted under extenuating circumstances after approval by the City Administrator.

Special Event Application

The City of Windsor Heights Special Event Application is necessary for the use of private property, public property and/or park property that is open to the public, or requires right-of-way usage or temporary street closures. Types of events may include parades, runs/walk, fairs/festivals, outdoor concerts/amplified sounds, athletic events, horse carriage, fundraisers, farmer’s markets, fireworks/pyrotechnics, demonstrations, exhibitions, and temporary structures (tents, canopies, stages).

Food Trucks

Food trucks are allowed for private events held in the Community Center. A permit is not required.

Tours

Tours are available Monday - Friday 9:00 am - 4 pm by appointment only. Please email nleuthold@windsorheights.org for availability. We ask that tours take no more than 30 minutes. If you need to reschedule for any reason or are no longer able to make it, please email nleuthold@windsorheights.org. Tours that fail to show without notification will not be rescheduled.

Pavilion

PAVILION:

$50 for 4 hours or $100 for 8 hours
Outlets for sound equipment are on each pillar
No chairs are provided
No alcohol is allowed outside in Colby Park

DISCOUNTS

Windsor Heights residents and nonprofit organizations receive a discount on the hourly rental fee. The discount does not apply to Saturday rentals.
Fees may be waived by the City Council for events in the Community Center on a special case basis for nonprofit organizations only. This is based on the sole discretion of the Council, no fee waivers will be approved by City staff. Staff will put together the necessary paperwork and resolutions for consideration by the City Council. Please coordinate these requests with City staff. A request must be made 30 days prior to the rental date.
If the Facility is being used for a fundraiser project, all tickets must be an advanced sale.

Agreements & Guidelines

Questions & FAQ

View a list of commonly asked questions about the rental process and facility here.

For questions about renting the Community Center, please contact nleuthold@windsorheights.org.

Emails and voicemails left over the weekend will be returned the following business day.