Community Center & Pavilion Rental Information

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Please scroll down to view prices and fees

Click here to view photos of the Community Center!

Rent

Please email wtucker@windsorheights.org for available dates.

Click here to rent the Community Center online! 

You will need to create an account first. After you have selected your dates and times, a notification will be sent to Windsor Heights to approve your rental. Your request will be reviewed Monday-Friday between 8 am and 4:30 pm. Once it has been approved, you will receive an email to pay online.

Click here for a FAQ on renting our Community Center.

Click here for step-by-step instructions on how to use our online rental system.

Calendar

Please email wtucker@windsorheights.org for available dates. Or create an account here and select your desired space to view the calendar.

Pricing & Policies

Our facility is located at 6900 School Street in Windsor Heights and is priced by the space size and by the hour. 

  • Windsor Heights does not hold dates and all rentals are on a first-come basis only.
  • All Saturday rentals require a 5-hour minimum rental time
  • All other days require a 2-hour minimum rental time
  • Please consider set up and clean up time in your total rental time
  • The Community Center is available to rent from 7 am to midnight
  • We don't offer on-site event coordination or planning, decorations, or custom setup. 
  • We don't offer overnight storage of items.

Please scroll down to "Discounts & Fees" to see a list of possible fees.

1/3 SPACE:  $75 per hour

  • Holds up to 70 guests
  • Includes full concession kitchen. The kitchen does not come with any serving utensils, plates, cups, or pot and pans.
  • No AV equipment provided
  • 7 - 72 inch round tables provided. Each table fits 8-10 chairs.
  • Weekday Rental Fee (Monday-Friday with the rental ending before 4 pm) is $60/hour
  • Our facility is one large space. A partition wall can come out to divide the space into the 1/3 and 2/3 spaces. When both spaces are rented at the same time, renters share parking, bathrooms, and cleaning supplies (if they elect to clean themselves). The only way to ensure your party is the only event in the Community Center is to rent the full space.

2/3 SPACE:  $100 per hour

  • Holds up to 100 guests
  • Includes a large catering kitchen. The kitchen does not come with any serving utensils, plates, cups, or pot and pans. 
  • AV equipment included and microphone
  • 10 – 72 inch round tables provided. Each table fits 8-10 chairs. 
  • Weekday Rental Fee (Monday-Friday with the rental ending before 4 pm) is $80/hour
  • Our facility is one large space. A partition wall can come out to divide the space into the 1/3 and 2/3 spaces. When both spaces are rented at the same time, renters share parking, bathrooms, and cleaning supplies (if they elect to clean themselves). The only way to ensure your party is the only event in the Community Center is to rent the full space.

FULL SPACE:  $125 per hour

  • Full Day Package (7 am - midnight) $1600 
    • Friday Evening (8 pm Friday - midnight with the Full Day Package) $400. A renter has the option to rent the Full Space on the Friday evening prior to their Saturday event, from 8 pm -12 am. This is only for renters who use the Full Day Package
    • Any additional hours outside of the 8 pm-12 am will be priced at $125/hour.
    • Additional fees may apply - see the "Fees" section below.
  • Holds up to 200 guests maximum due to fire code. There are 20 – 72 inch round tables. Each table fits 8-10 chairs. There are also two cocktail tables.
  • Includes a large catering kitchen and an option to also rent the concession kitchen for an additional fee of $50 with a full day rental.  The kitchen does not come with any serving utensils, plates, cups, or pot and pans. 
  • Weekday Rental Fee (Monday-Friday with the rental ending before 4 pm) is $100/hour

To view a complete list of our policies, please read out Guidelines here.

Deposits

  • Saturdays require a 50% deposit
  • Sunday-Friday rentals have a $100 deposit
  • All rentals within 60 days require the balance to be paid upfront
  • We don't hold dates until the deposit has been paid

Fees

All rentals have an administrative fee, but some fees are unique to certain rentals. Scroll down for other possible fees.

Administration Fee

  • $50 flat fee
  • Applies to all rentals

Alcohol & Fee

A flat fee is charged whenever any alcohol is served in the facility, regardless of the guest count. All rentals serving alcohol are required to have an off-duty Windsor Heights police officer present for a minimum of three hours. 

The officer will contact you closer to your event. Payment for the off-duty officer must be made directly to the officer by means of personal check 30 days prior to the event. An invoice will be sent by the Windsor Heights Police Officers Association 60 days prior to the event.

No cash bar service is allowed in the Community Center. All alcohol must be given away and is not allowed to be sold.

  • 1/3 Space $50
  • 2/3 Space $100
  • Full Space $150
  • Off-Duty Officer - $60/hour (this is the current association rate, which is subject to increase).

No hard liquor is allowed in the facility. Beer and wine only are allowed.

Using the City’s cleaning service is required for all rentals serving alcohol. 

No cash bar service is allowed in the Community Center. All alcohol must be given away and is not allowed to be sold.

Cleaning Fee

  • 1/3 Space Non-Resident $75. Residents $60
  • 2/3 Space Non-Resident $175. Residents $130
  • Full Space Non-Resident $250. Residents $190

Renters who elect to clean themselves, but fail to clean properly as assets by our facility manager may be charged additional fees.

Using the City’s cleaning service is required for all rentals serving alcohol.

Click here to see our cleaning checklist, which shows what is required for renters to clean themselves.

Cancelations

All cancelations are non-refundable. It is free to reschedule an event. Please email wtucker@windsorheights.org to reschedule an event. Renters must notify Windsor Heights of a new date within two weeks of canceling their event.

Special Event Application

The City of Windsor Heights Special Event Application is necessary for the use of private property, public property and/or park property that is open to the public, or requires right-of-way usage or temporary street closures: parades, runs/walk, fairs/festivals, outdoor concerts/amplified sounds, athletic events, horse carriage, fundraisers, farmer’s markets, fireworks/pyrotechnics, demonstrations, exhibitions, temporary structures (tents, canopies, stages, inflatables), (excluding block parties).

Special Events Application

Food Trucks

Food trucks are allowed, but a permit is required with a $75 fee. Click here to learn more. 

Address

The Windsor Heights Community Center is located in Colby Park at 6900 School Street. Renters are able to use the same parking lot as the park.

Tours

Tours are available on Thursdays mornings and by appointment only. Please email wtucker@windsorheights.org for availability. 

We ask that tours take no more than 30 minutes. If another renter chooses to rent the space during your tour, you will be contacted to reschedule. If you need to reschedule for any reason or are no longer able to make it, please email wtucker@windsorheights.org. Unfortunately, we have a problem with tours not showing up, so tours that don't show will not be rescheduled.

If you are unable to have a tour in person, please refer to our video tour below. At the bottom of the page, there is also a slideshow of the facility and a link to the building floor plans.

Windsor Heights Community Center at sunset Opens in new window

Pavilion

wedding at pavilion

PAVILION: $50 for 4 hours or $100 for 8 hours. It is not rented hourly, but only in 4 or 8-hour blocks.

  • Outlets for sound equipment are on each pillar
  • No chairs are provided
  • No alcohol is allowed outside in Colby Park

DISCOUNTS 

  • 25%  discount applied to hourly rental fees for Windsor Heights residents.
  • ID or mail required for proof of Windsor Heights Residency.
  • Weekday Daytime Hourly Rental Fees are excluded.
  • 10%  discount applied to the hourly rental of the following non-profit groups or organizations: Non-profit groups/organizations (including civic and service groups, government or religious groups, scout groups or youth organizations and active military (if no admission is charged).
  • Fees may be waived by the City Council for events in the Community Center on a special case basis for nonprofit organizations only. This is based on the sole discretion of the Council, no fee waivers will be approved by City staff. Staff will put together the necessary paperwork and resolutions for consideration by the City Council. Please coordinate these requests with City staff. A request must be made 30 days prior to the rental date.
  • Discounts only apply to the hourly rental fee and all other associated fees remain in full.
  • If the Facility is being used for a fundraiser project, all tickets must be an advanced sale.
  • All cancellations are nonrefundable.

Agreements & Guidelines

Questions & FAQ

View a list of commonly asked questions about the rental process and facility here.

For questions about renting the Community Center, please contact Communications/Recreation Coordinator Whitney Tucker Monday-Friday at 515-645-6819 or wtucker@windsorheights.org

Emails and voicemails left over the weekend will be returned the following business day.

Community Center Photos

Photography by Steve Peterson
Decorations by Eventfully Yours